Crew attendance and job records live in different files.
Attendance is recorded against the job and the crew, so one record shows who worked where and when, ready for payroll preparation.
Contractors
Operations system for cleaning and maintenance contractors
Crews on several sites, equipment moving around, extra work agreed on the spot and bills to collect. OpsPilot puts attendance, equipment, quotations, service reports and collections in one set of records your supervisors can actually keep up to date.
Common problems
What cleaning and maintenance contractors run into, and how the system helps
Each problem on the left maps to a practical capability on the right. Nothing here is a promise of savings or revenue.
Equipment goes out and nobody is sure who has it.
Every item is issued to a named person or crew and returned with a date, with overdue items flagged.
Extra work agreed on site never reaches the bill.
Additional work is recorded and approved against the quotation, then carried into the bill.
It is hard to see who has paid and who has not.
Payments are logged against each bill, with outstanding balances by client and by job.
Sample dashboard
What a contractor owner could see each day
An illustrative dashboard with sample data. Your own version is configured around your business and agreed in writing before work begins.
Contractor operations
Today · all sites
Illustrative dashboardSample data
Jobs today
18
12 in progress
Crew present
42 / 46
4 awaiting verification
Equipment out
31
3 past return date
Recorded sales
₱186,400
Today
Payments recorded
₱142,750
Today
Outstanding
₱318,900
9 open bills
Billed vs collected · 8 weeks
- Billed (dashed)
- Collected
- ₱ thousands · sample data
View chart data as a table
| Week | Billed | Collected |
|---|---|---|
| W1 | 210 | 160 |
| W2 | 185 | 175 |
| W3 | 240 | 190 |
| W4 | 220 | 205 |
| W5 | 260 | 215 |
| W6 | 235 | 220 |
| W7 | 280 | 230 |
| W8 | 250 | 245 |
Crews on site
- Crew ASample Office TowerOn siteFinishes 4:30 PM
- Crew BSample CaféAwaiting sign-offReport pending
- Crew CSample WarehouseScheduledStarts 1:00 PM
- Crew DSample SchoolCompletedDone 11:20 AM
Job status
| Job | Status |
|---|---|
| J-1042 | In progress |
| J-1043 | Scheduled |
| J-1040 | Awaiting sign-off |
| J-1038 | Completed |
| J-1036 | Completed |
Items needing attention
- OverdueEquipment past return date3 items issued to Crew B and Crew D
- UnbilledAdded work not yet billedJ-1042 has an approved change not on the bill
- Past dueBalances past due date3 bills are past their due date
- To verifyAttendance to verify4 crew entries awaiting supervisor check
Revenue by service
- Janitorial46%
- Building maintenance28%
- Deep cleaning16%
- Other jobs10%
Recent activity
- Crew A checked in · Sample Office Tower
- Equipment issued · Floor polisher #3 · Crew A
- Service report signed off · Sample School
- Payment recorded · ₱28,500 · Sample Warehouse
Illustrative dashboardSample dataPhilippine pesos
What you can run in OpsPilot
Typical setup for cleaning and maintenance contractors. You can start with one module and add others later; additional modules are quoted separately.
- Crew deployment and attendance by site
- Equipment issued to crews and returned
- Quotations and approved scope changes
- Service reports with client sign-off
- Billing and collections follow-up
Typical modules
How a project works
- UnderstandWe walk through how your business actually runs.
- DefineWe agree the scope in writing: modules, roles, reports.
- Build & pilotWe build, then test with realistic scenarios.
- Launch & supportStaff are trained and support is defined in your agreement.
FAQ
Questions from cleaning and maintenance contractors
Can our supervisors record attendance from their phones?
Yes. The system is built for use in a web browser on phones and tablets, so supervisors can record attendance and complete service reports on site. It needs an internet connection; offline use is not a standard feature.
Does it calculate payroll for us?
It prepares payroll figures from verified attendance and the pay rules your business has approved. Final payroll, deductions and statutory obligations remain your business’s responsibility, and we do not claim automatic legal compliance.
Can clients sign off completed jobs?
Yes. A service report can be completed on a phone or tablet and the client’s acknowledgement recorded with the job.
Other industries
Let’s set up OpsPilot for your contractor.
Tell us how your day runs. We will follow up to arrange a demo or workflow consultation.