Rent due dates and balances live in notebooks.
Rent billing, payments and balances are recorded per unit, with past-due amounts listed.
Property management
Management system for property managers and landlords
Units to keep track of, rent to collect, repairs to follow up and tenants to update. OpsPilot records units and tenants, rent billing and payments, maintenance requests with quotations, service reports and a monthly collections summary.
Common problems
What property management run into, and how the system helps
Each problem on the left maps to a practical capability on the right. Nothing here is a promise of savings or revenue.
Maintenance requests get lost or forgotten.
Requests are logged, assigned and followed through to a service report with tenant acknowledgement.
Repair costs are not tracked per unit.
Quotations and approved work are recorded against the unit and carried into billing.
It is hard to see occupancy and collections at a glance.
A dashboard shows occupied and vacant units, rent collected and amounts outstanding.
Sample dashboard
What a property management owner could see each day
An illustrative dashboard with sample data. Your own version is configured around your business and agreed in writing before work begins.
Property operations
This month · all properties
Illustrative dashboardSample data
Occupancy
92%
44 of 48 units
Rent billed
₱702,000
This month
Rent collected
₱586,500
84% of billed
Overdue
₱115,500
8 units
Open requests
9
3 awaiting quotation
Vacant units
4
2 ready to let
Rent billed vs collected · 8 months
- Billed (dashed)
- Collected
- ₱ thousands · sample data
View chart data as a table
| Month | Billed | Collected |
|---|---|---|
| M1 | 640 | 560 |
| M2 | 650 | 590 |
| M3 | 655 | 600 |
| M4 | 670 | 615 |
| M5 | 680 | 625 |
| M6 | 690 | 640 |
| M7 | 695 | 655 |
| M8 | 702 | 586 |
Unit rent board
- Unit 101Tenant A · Due 5thPaid
- Unit 204Tenant B · Due 10thPaid
- Unit 207Tenant C · Due 5thPartial
- Unit 311Tenant D · Due 15thDue soon
- Unit 108Tenant E · Due 1stOverdue
- Unit 112VacantAvailable
Maintenance requests
| Request | Status |
|---|---|
| M-0412 | Awaiting quotation |
| M-0410 | Completed |
| M-0409 | In progress |
| M-0407 | Scheduled |
| M-0405 | Completed |
Items needing attention
- Overdue8 units past rent due date₱115,500 outstanding
- Quote3 requests awaiting quotationFollow up with contractors
- Vacant2 units ready to letPrepare listings
- StockCleaning supplies lowReorder suggested
Rent collected by property
- Sample Apartments A44%
- Sample Apartments B28%
- Sample Commercial Units20%
- Sample Boarding House8%
Recent activity
- Rent paid · Unit 204 · ₱14,500
- Maintenance request logged · Unit 311
- Repair quotation approved · Unit 108
- Service report acknowledged · Unit 108
Illustrative dashboardSample dataPhilippine pesos
What you can run in OpsPilot
Typical setup for property management. You can start with one module and add others later; additional modules are quoted separately.
- Units and tenants, with rent due dates
- Rent billing, payments and balances
- Maintenance requests and repair quotations
- Service reports and tenant acknowledgement
- Supplies and equipment stock
- Collections and occupancy summary
Typical modules
OpsPilot records rent and requests. Lease terms and legal matters stay between you and your tenants, and the system does not give legal advice.
How a project works
- UnderstandWe walk through how your business actually runs.
- DefineWe agree the scope in writing: modules, roles, reports.
- Build & pilotWe build, then test with realistic scenarios.
- Launch & supportStaff are trained and support is defined in your agreement.
FAQ
Questions from property management
Does it handle lease contracts?
It records unit, tenant and rent details. Lease terms and legal matters remain between you and your tenants, and OpsPilot does not give legal advice.
Can tenants pay or submit requests online?
Not as a standard feature. Payments and requests are entered by your team. If you want something different, we can discuss it during scoping.
Can it manage more than one property?
It can be set up for several properties. This is scoped during discovery and agreed in writing.
Let’s set up OpsPilot for your property management.
Tell us how your day runs. We will follow up to arrange a demo or workflow consultation.