Job orders are on paper and hard to follow.
A bay board shows each vehicle, its mechanic and progress.
Auto repair shops
Management system for auto repair shops
Vehicles in several bays, parts on order, quotes to approve and extra work found along the way. OpsPilot tracks job orders by bay and mechanic, quotations and approved additions, parts and supplies, service reports and billing.
Common problems
What auto repair shops run into, and how the system helps
Each problem on the left maps to a practical capability on the right. Nothing here is a promise of savings or revenue.
Extra work is found mid-job and not charged.
Additional work is quoted, approved and carried into the bill.
Parts and supplies are not tracked closely.
Parts and supplies are recorded, with low stock flagged for reordering.
Customers are not notified or invoices are late.
Vehicles ready for pickup are listed, and billing and balances are recorded per job.
Sample dashboard
What a auto repair shop owner could see each day
An illustrative dashboard with sample data. Your own version is configured around your business and agreed in writing before work begins.
Repair shop operations
Today · 6 bays
Illustrative dashboardSample data
Vehicles in shop
11
4 awaiting parts or approval
Completed today
6
of 9 planned
Awaiting approval
3
quotations
Parts on order
5
2 arriving today
Sales today
₱43,700
Parts and labor
Outstanding
₱88,900
6 invoices
Billed vs collected · 8 weeks
- Billed (dashed)
- Collected
- ₱ thousands · sample data
View chart data as a table
| Week | Billed | Collected |
|---|---|---|
| W1 | 180 | 150 |
| W2 | 170 | 158 |
| W3 | 210 | 176 |
| W4 | 200 | 182 |
| W5 | 240 | 205 |
| W6 | 225 | 198 |
| W7 | 260 | 226 |
| W8 | 250 | 218 |
Bay board
- Bay 1Sample Sedan · Mechanic AIn repair
- Bay 2Sample SUV · Mechanic BDiagnosis
- Bay 3Sample Pickup · Mechanic CFinal checks
- Bay 4Sample Van · Mechanic AAwaiting approval
- Bay 5Open bayAvailable
- Bay 6Sample Hatchback · Mechanic DReady
Job orders
| Job | Status |
|---|---|
| J-3308 | In repair |
| J-3309 | Diagnosis |
| J-3305 | Quote approval |
| J-3301 | Final checks |
| J-3299 | Ready |
Items needing attention
- Approval3 quotes awaiting approvalFollow up with customers
- Parts5 parts on order2 arriving today
- Unpaid₱88,900 outstanding6 invoices
- Pickup2 vehicles readyNotify customers
Revenue by job type
- Maintenance38%
- Repairs34%
- Parts20%
- Diagnostics8%
Recent activity
- Quote approved · J-3305
- Parts arrived · J-3309
- Payment recorded · ₱6,400
- Vehicle ready · J-3299
Illustrative dashboardSample dataPhilippine pesos
What you can run in OpsPilot
Typical setup for auto repair shops. You can start with one module and add others later; additional modules are quoted separately.
- Job orders by bay and mechanic
- Quotations and approved additional work
- Parts and supplies stock
- Service reports with customer sign-off
- Billing and collections
Typical modules
How a project works
- UnderstandWe walk through how your business actually runs.
- DefineWe agree the scope in writing: modules, roles, reports.
- Build & pilotWe build, then test with realistic scenarios.
- Launch & supportStaff are trained and support is defined in your agreement.
FAQ
Questions from auto repair shops
Can customers approve quotes through the system?
Approvals are recorded by your team against the quotation. Customer self-service approval is not a standard feature.
Does it keep a history per vehicle?
Yes. Job orders and services are recorded per vehicle, so earlier work can be looked up.
Can mechanics use tablets in the bays?
Yes. It runs in a web browser, so a tablet in the bay works. It needs an internet connection.
Other industries
Let’s set up OpsPilot for your auto repair shop.
Tell us how your day runs. We will follow up to arrange a demo or workflow consultation.