Fee balances are hard to follow up.
Fees, payments and balances are recorded per account, with past-due amounts listed.
Schools and training centers
Management system for schools and training centers
Classes to schedule, staff to account for and fees to collect. OpsPilot records class and room schedules, staff and instructor attendance, fee billing, payments and balances, supplies and daily summaries.
Common problems
What schools and training centers run into, and how the system helps
Each problem on the left maps to a practical capability on the right. Nothing here is a promise of savings or revenue.
Staff and instructor attendance is tracked on paper.
Attendance is recorded and verified before payroll figures are prepared.
Class and room schedules clash.
A schedule by class, instructor and room shows what is booked and what is free.
Supplies and equipment run short.
Supplies and equipment are tracked, with low items flagged for reordering.
Sample dashboard
What a schools and training center owner could see each day
An illustrative dashboard with sample data. Your own version is configured around your business and agreed in writing before work begins.
School operations
Today · main campus
Illustrative dashboardSample data
Students present
391 / 420
93% attendance
Staff present
38 / 40
2 on leave
Classes today
28
4 rescheduled
Fees billed
₱2,940,000
This term
Fees collected
₱2,310,000
79% of billed
Outstanding
₱630,000
61 accounts
Fees billed vs collected · 8 months
- Billed (dashed)
- Collected
- ₱ thousands · sample data
View chart data as a table
| Month | Billed | Collected |
|---|---|---|
| M1 | 420 | 310 |
| M2 | 380 | 300 |
| M3 | 360 | 285 |
| M4 | 350 | 280 |
| M5 | 340 | 270 |
| M6 | 330 | 265 |
| M7 | 320 | 255 |
| M8 | 300 | 245 |
Attendance by level
- Grade 1-3Elementary95% present142 of 150
- Grade 4-6Elementary92% present110 of 120
- Grade 7-10Junior high90% present72 of 80
- Grade 11-12Senior high88% present35 of 40 · 2 absent unexplained
Fee accounts
| Account | Balance | Status |
|---|---|---|
| A-1042 | ₱6,500 | Paid |
| A-1043 | ₱12,000 | Past due |
| A-1051 | ₱4,500 | Due soon |
| A-1060 | ₱18,000 | Past due |
| A-1066 | ₱6,500 | Paid |
Items needing attention
- Past due61 accounts with balances₱630,000 outstanding
- Schedule4 classes rescheduled todayNotify instructors
- Attendance2 staff entries to verifyCheck before payroll prep
- SuppliesChalk and markers lowReorder suggested
Fees collected by level
- Elementary40%
- Junior high32%
- Senior high20%
- Short courses8%
Recent activity
- Staff attendance verified · 38 of 40
- Payment recorded · ₱6,500 · Account 1042
- Room 5 rescheduled · 2:00 PM
- Supplies reorder flagged · Chalk and markers
Illustrative dashboardSample dataPhilippine pesos
What you can run in OpsPilot
Typical setup for schools and training centers. You can start with one module and add others later; additional modules are quoted separately.
- Class and room schedules
- Staff and instructor attendance
- Fee billing, payments and balances
- Supplies and equipment stock
- Daily and monthly summaries
Typical modules
Student records are sensitive and are a separate scope, discussed case by case. We make no compliance claims and do not provide grading or accreditation features by default.
How a project works
- UnderstandWe walk through how your business actually runs.
- DefineWe agree the scope in writing: modules, roles, reports.
- Build & pilotWe build, then test with realistic scenarios.
- Launch & supportStaff are trained and support is defined in your agreement.
FAQ
Questions from schools and training centers
Does it store student records and grades?
Not as part of the standard scope. Student records are sensitive and carry privacy obligations, so we would discuss them separately before agreeing anything. We make no compliance claims, and grading or accreditation features are not included by default.
Can parents pay or view balances online?
Not as a standard feature. Payments are entered by your team. If you want something different, we can discuss it during scoping.
Does it work for tutorials or short courses?
Yes. The same schedule, attendance and fee modules can be configured for tutorials, review centers and training programs.
Other industries
Let’s set up OpsPilot for your schools and training center.
Tell us how your day runs. We will follow up to arrange a demo or workflow consultation.