Chair schedules clash or leave gaps.
Chairs and appointments are shown together, with chair status and what is coming next.
Dental practices
Operations and billing system for dental practices
Chairs to fill, dentists and assistants to schedule, instruments to track and treatments to bill. OpsPilot covers chair and appointment scheduling, supplies and instrument tracking, and billing with balances. Clinical patient records are a separate and sensitive scope, discussed case by case.
Common problems
What dental practices run into, and how the system helps
Each problem on the left maps to a practical capability on the right. Nothing here is a promise of savings or revenue.
Dentist and assistant schedules are hard to line up.
Dentist and assistant schedules are kept alongside the chair schedule.
Instruments and supplies are not tracked closely.
Supplies and instrument sets are tracked, with low items flagged for reordering.
Treatment payments and installments are tracked by hand.
Treatment billing, payments and balances are recorded per account, with due dates in view.
Sample dashboard
What a dental practice owner could see each day
An illustrative dashboard with sample data. Your own version is configured around your business and agreed in writing before work begins.
Dental practice
Today · 6 chairs
Illustrative dashboardSample data
Chairs in use
4 of 6
1 available
Appointments today
28
11 completed
Collections
₱54,200
Today
Outstanding
₱126,300
9 open accounts
Instrument sets
12
in sterilization
Low stock
2
items to reorder
Billed vs collected · 8 weeks
- Billed (dashed)
- Collected
- ₱ thousands · sample data
View chart data as a table
| Week | Billed | Collected |
|---|---|---|
| W1 | 120 | 104 |
| W2 | 132 | 118 |
| W3 | 118 | 110 |
| W4 | 140 | 126 |
| W5 | 150 | 138 |
| W6 | 146 | 134 |
| W7 | 160 | 148 |
| W8 | 155 | 142 |
Chair status
Chair 112 min left
In treatment
Chair 228 min left
In treatment
Chair 3Ready in 4 min
Cleaning
Chair 4Next: 2:30 PM
Available
Chair 518 min left
In treatment
Chair 6Starts 3:00 PM
Reserved
Next appointments
| Time | Procedure | Status |
|---|---|---|
| 1:00 PM | Cleaning | In progress |
| 1:30 PM | Filling | In progress |
| 2:30 PM | Check-up | Scheduled |
| 3:00 PM | Consultation | Scheduled |
| 3:30 PM | Adjustment | To confirm |
Items needing attention
- Low stockGloves and masks lowReorder suggested
- UnpaidInstallments due this week3 accounts
- SterilizationBatch due at 2:00 PM12 instrument sets
- To confirmAppointments to confirm4 for tomorrow
Billing by treatment
- Cleaning30%
- Fillings26%
- Check-ups24%
- Other treatments20%
Recent activity
- Chair 4 ready
- Payment recorded · ₱3,500
- Appointment confirmed · Dentist C
- Sterilization batch started · 12 sets
Illustrative dashboardSample dataPhilippine pesos
What you can run in OpsPilot
Typical setup for dental practices. You can start with one module and add others later; additional modules are quoted separately.
- Chair and appointment scheduling
- Dentist and assistant schedules
- Dental supplies and instrument tracking
- Treatment billing, payments and balances
- Daily collection summary
Typical modules
Patient clinical records are sensitive and are a separate scope, discussed case by case.
How a project works
- UnderstandWe walk through how your business actually runs.
- DefineWe agree the scope in writing: modules, roles, reports.
- Build & pilotWe build, then test with realistic scenarios.
- Launch & supportStaff are trained and support is defined in your agreement.
FAQ
Questions from dental practices
Does it include dental charts or X-rays?
Not as part of the standard scope. Clinical records are sensitive and carry privacy obligations, so we would discuss them separately, and we make no compliance claims.
Can it manage several chairs and dentists?
Yes. Chairs, dentists and assistants are set up during configuration, and their schedules are managed together.
Can we start with scheduling only?
Yes. You can begin with one module, such as scheduling or billing, and add others later. Additional modules are quoted separately.
Other industries
Let’s set up OpsPilot for your dental practice.
Tell us how your day runs. We will follow up to arrange a demo or workflow consultation.